Electronic Resources and Periodicals Assistant
Montclair, NJ Montclair, NJ Full-time Full-time $58,031 - $82,158 a year $58,031 - $82,158 a year IMPORTANT APPLICATION INSTRUCTIONS:
Upload Resume or Curriculum Vitae for automatic population of information to the application.
The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
Review information and double-check all fields containing information that the system parsed - the software is intelligent, but you need to verify that the data is accurate.
In the My Experience section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.
Note:
If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years.
You will then be able to attach your Resume/CV, as well as all other supporting documentation in the My Experience section of your application.
Job Description
Summary:
Reporting to the Electronic Resources Librarian, the Electronic Resources and Periodicals Assistant is responsible for daily operations in the library regarding electronic resources including database management; compiling and reporting statistics regarding electronic resources; and assisting in evaluation and acquisition of new electronic resources.
PRINCIPAL DUTIES AND
Responsibilities:
Tracks, troubleshoots, and maintains access for electronic resources.
Assists in ensuring access is available to patrons via multiple discovery methods (e.
g.
, library catalog, EBSCO discovery service, link resolver, etc.
).
Assists in maintaining the library's electronic resources including online databases and streaming media; the online A to Z periodical list; the online A to Z database lists; and the OCLC WMS knowledgebase.
Maintains database holdings with the most current information in appropriate electronic resources.
Assists librarian in maintaining administrative accounts for electronic resource platforms and vendor databases in order to manage content and generate reports.
Responds to and resolves electronic resources administration, access, and discovery issues in a timely manner via ticketing system, e-mail, and direct communication.
Employs troubleshooting and technical skills to resolve issues, consulting with internal and external partners as necessary.
Assists in the planning, organizing and maintenance of the print periodical collections; creates and maintains reports on the transition to electronic collections.
Coordinates physical materials processing functions for print journals, including receipt and processing of titles, check-in and claiming of titles in the Library's online system.
Assists the Electronic Resources Librarian in budget activities related to electronic resources and periodicals, and with the administration, organization, and interpretation of new and established license agreements.
Organizes, reviews and processes invoices.
Tracks and monitors payments and renewals.
Works with library colleagues and with vendors to reconcile and troubleshoot discrepancies with orders, invoices, and titles lists across systems.
Collects electronic resources order and usage data, compiles and analyzes customized reports in line with systematic, sustainable assessment procedures.
Assists in the evaluation of new electronic products, including comparison of full-text journal collections with other products of the library's current holdings.
Collaborates with vendors and Collection Development/Acquisitions colleagues to establish and renew orders and subscriptions for electronic resources such as e-journals, e-books, streaming media, and databases.
Creates and maintains order and subscription records in the ILS, vendor databases, and other systems.
Assists in routine communication with students, faculty and staff regarding library electronic resources.
Supervises student assistants.
Assists in the development and refinement of workflows to accomplish specific, time-limited goals and temporary or long-term projects.
Participates in unit and departmental projects and contributes to the smooth function of Collections and Discovery unit.
Performs other duties as assigned.
Management retains the right to add or change job duties at any time.
Qualifications:
REQUIRED:
Graduation from an accredited college or university with a Bachelor's degree.
Applicants who do not possess the required education may substitute experience on a year for year basis.
A minimum of two years of experience in the processing of technical clerical work in a library.
Experience with OCLC WMS and Ebsco EDS.
Knowledge of software applications and tools commonly used in library work, including Microsoft Word and Excel, Adobe Acrobat DC, and Google Docs (including Forms and Sheets).
PREFERRED:
Ability to work independently with minimal supervision on detailed and complex tasks.
Ability to monitor fiscal affairs and provide information for budget inclusion.
Supervisory experience.
Experience with underserved or marginalized communities and communities of color and commitment to inclusion and equitable access to information resources.
PROCEDURE FOR CANDIDACY Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University.
When applying, please take a moment to carefully read and follow the steps in the application instructions.
NOTE:
This is a civil service position.
After successfully serving a 4-Month Working Test Period as required by the State of New Jersey, you will then be certified to your position, meaning you will attain a permanent status in this title.
SALARY RANGE:
P21:
$58,031.
09 - $82,157.
57 NOTE:
Salaries for internal candidates are determined by the New Jersey Civil Service Commission's formula.
Salaries for external candidates are determined up to no more than $66,073.
25.
Department Multimedia Resources Position Type Support Contact Information:
For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent @montclair.
edu.
EEO/AA Statement Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.
Additional information can be found on the website at www.
montclair.
edu/human-resources/about-us/eo-aa-and-diversity/ Title IX and 34 C.
F.
R.
106 Policy Montclair State is required by Title IX and 34 C.
F.
R.
106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities.
The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment.
For further details, please visit:
https:
//www.
montclair.
edu/human-resources/job-seekers/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Upload Resume or Curriculum Vitae for automatic population of information to the application.
The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
Review information and double-check all fields containing information that the system parsed - the software is intelligent, but you need to verify that the data is accurate.
In the My Experience section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.
Note:
If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years.
You will then be able to attach your Resume/CV, as well as all other supporting documentation in the My Experience section of your application.
Job Description
Summary:
Reporting to the Electronic Resources Librarian, the Electronic Resources and Periodicals Assistant is responsible for daily operations in the library regarding electronic resources including database management; compiling and reporting statistics regarding electronic resources; and assisting in evaluation and acquisition of new electronic resources.
PRINCIPAL DUTIES AND
Responsibilities:
Tracks, troubleshoots, and maintains access for electronic resources.
Assists in ensuring access is available to patrons via multiple discovery methods (e.
g.
, library catalog, EBSCO discovery service, link resolver, etc.
).
Assists in maintaining the library's electronic resources including online databases and streaming media; the online A to Z periodical list; the online A to Z database lists; and the OCLC WMS knowledgebase.
Maintains database holdings with the most current information in appropriate electronic resources.
Assists librarian in maintaining administrative accounts for electronic resource platforms and vendor databases in order to manage content and generate reports.
Responds to and resolves electronic resources administration, access, and discovery issues in a timely manner via ticketing system, e-mail, and direct communication.
Employs troubleshooting and technical skills to resolve issues, consulting with internal and external partners as necessary.
Assists in the planning, organizing and maintenance of the print periodical collections; creates and maintains reports on the transition to electronic collections.
Coordinates physical materials processing functions for print journals, including receipt and processing of titles, check-in and claiming of titles in the Library's online system.
Assists the Electronic Resources Librarian in budget activities related to electronic resources and periodicals, and with the administration, organization, and interpretation of new and established license agreements.
Organizes, reviews and processes invoices.
Tracks and monitors payments and renewals.
Works with library colleagues and with vendors to reconcile and troubleshoot discrepancies with orders, invoices, and titles lists across systems.
Collects electronic resources order and usage data, compiles and analyzes customized reports in line with systematic, sustainable assessment procedures.
Assists in the evaluation of new electronic products, including comparison of full-text journal collections with other products of the library's current holdings.
Collaborates with vendors and Collection Development/Acquisitions colleagues to establish and renew orders and subscriptions for electronic resources such as e-journals, e-books, streaming media, and databases.
Creates and maintains order and subscription records in the ILS, vendor databases, and other systems.
Assists in routine communication with students, faculty and staff regarding library electronic resources.
Supervises student assistants.
Assists in the development and refinement of workflows to accomplish specific, time-limited goals and temporary or long-term projects.
Participates in unit and departmental projects and contributes to the smooth function of Collections and Discovery unit.
Performs other duties as assigned.
Management retains the right to add or change job duties at any time.
Qualifications:
REQUIRED:
Graduation from an accredited college or university with a Bachelor's degree.
Applicants who do not possess the required education may substitute experience on a year for year basis.
A minimum of two years of experience in the processing of technical clerical work in a library.
Experience with OCLC WMS and Ebsco EDS.
Knowledge of software applications and tools commonly used in library work, including Microsoft Word and Excel, Adobe Acrobat DC, and Google Docs (including Forms and Sheets).
PREFERRED:
Ability to work independently with minimal supervision on detailed and complex tasks.
Ability to monitor fiscal affairs and provide information for budget inclusion.
Supervisory experience.
Experience with underserved or marginalized communities and communities of color and commitment to inclusion and equitable access to information resources.
PROCEDURE FOR CANDIDACY Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University.
When applying, please take a moment to carefully read and follow the steps in the application instructions.
NOTE:
This is a civil service position.
After successfully serving a 4-Month Working Test Period as required by the State of New Jersey, you will then be certified to your position, meaning you will attain a permanent status in this title.
SALARY RANGE:
P21:
$58,031.
09 - $82,157.
57 NOTE:
Salaries for internal candidates are determined by the New Jersey Civil Service Commission's formula.
Salaries for external candidates are determined up to no more than $66,073.
25.
Department Multimedia Resources Position Type Support Contact Information:
For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent @montclair.
edu.
EEO/AA Statement Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.
Additional information can be found on the website at www.
montclair.
edu/human-resources/about-us/eo-aa-and-diversity/ Title IX and 34 C.
F.
R.
106 Policy Montclair State is required by Title IX and 34 C.
F.
R.
106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities.
The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment.
For further details, please visit:
https:
//www.
montclair.
edu/human-resources/job-seekers/.
Estimated Salary: $20 to $28 per hour based on qualifications.
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